Bull's Eye Business Writing Tips

Tip #418:  The use of “said”...

These FREE weekly business writing tips
will help you improve your business writing.

Tip #418:  The use of “said” in a phrase like “the said document” is appropriate only in legal writing.  In normal usage write “the document referred to above.”  In many cases the document being referred to will be clear to the reader without the additional explanation.

Weekly Exercise:

We receive over 200 emails per day.  We encourage you to answer our weekly tips, but please, if you are answering this weekly tip exercise,  identify the tip number in the subject line of your email.

This week’s quiz:

Choose the correctly worded sentence:

1.
A.  We are now processing your order and will have same ready on Monday.
B.  We are now processing your order and will have it ready for you Monday.

2.
We take great pride in the way we service our clients.
We take great pride in the way we serve our clients.

Comments: Sue Bennett comments about our reader's response in Tip #416: 

I love your tips, but please refrain from sending out any more bigoted comments from your readers. It is offensive.

My comments:

Sue is commenting about the reference to "significant other" that was an inappropriate response from a reader. I did not censor my reader's opinion, but I agree with the many comments made about her
"insensitive" remarks.

Quote of the week:

‘We will not be remembered by our words, but by our kind deeds.”  (Unknown)

Answers to this week's quiz:

  1. B.  We are now processing your order and will have it ready for you Monday.  (Don’t use “same” to refer to a previously mentioned thing.)
  1. B.  We take great pride in the way we serve our clients.  (Things are serviced, but people are served.)

To send the above exercise answers to Gloria for her comments and review,  copy the questions,  paste  them into an email, answer them,  and send to Marsha@basic-learning.com.

 

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10 Easy Guides for Getting to Your Writing Target
By Gloria Pincu, M.A. , President of Basic Learning Systems, Inc.
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Here are some books on business writing that I recommend.

Bull's Eye Business Writing is also available from Amazon.com.
Eats, Shoots & Leaves: The Zero Tolerance Approach to Punctuation, author, Lynne Truss The Everything Resume Book by Steven Graber
On Writing Well: The Classic Guide to Writing Nonfiction , by William Knowlton Zinsser  The Gregg Reference Manual, by William A. Sabin 
The Elements of Style, by William Strunk, White, E. B. White  How to Take the Fog Out of Business Writing, by Robert Gunning, Richard A. Kallan (Contributor) 

More books on business writing and other business subjects  (available from Amazon.com). 

Contact Gloria Pincu at Basic Learning Systems, Inc.

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